Preface
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Glossary
Check List
Index
List of Appendices
List of Appendices

Serial No. Description
1. Register of bills received
2. Register of cheques issued
3. List of payments
4. Indemnity Bond
5. Stock Register of Cheque Books
6. Account of cheque forms
 
APPENDIX 1 REGISTER OF BILLS RECEIVED (Referred to in para 3.7)

S. No. Date Designation
of D.D.O.
Particulars
of the bill
Net Amount Date of passing
bill &
Issue of Cheques
Cheque No. Amount Remarks
1 2 3 4 5 6 7 8 9

APPENDIX 2 REGISTER OF CHEQUES ISSUED (Referred to in para 3.9)  

S. No. Date Ref. Sl. No. of Bill Parti-culars
of the Bill
To whom issued Cheque No. Am-
ount
Initials of
DDO
Rem-arks Date
of
enc-ash
ment
Initials of
DDO
Amo-unt
of Assign
ment
Bala-
nce
in
assi-
gnm-
ent
Acco-
unt
12345678910111213

APPENDIX 3 LIST OF PAYMENTS

(Referred to in para 3.10) List of Payments for the week ending --------------------------------------------------------------------
Designation of the D.D.O. (Cheque drawing) -----------------------------------------------------------------

  Abstract     Authority Amount
Credit advised for the quarter ending ...................................... Balance in the quarterly credit at the close of last week........... .................................................................................................. Total payments during the week..................................... Balance in the quarterly credit of the end of the current week......................................................................................... ............. .............

S.No.DateParticulars of the billTo whom paidCheque No.Amount
      
      
    Total 
Rupees_________________________________________________________________only.

Certified that the total payments and the balance in the quarterly credit as per Bank Scrolls and the Cash Book have been reconciled for the last week i.e. week ending .............................. and the reconciliation statement is enclosed.

THIS DEED OF INDEMNITY made on the ...................................................................................... day of............................................................... BETWEEN ................................................................................. Son of ....................................................................... Resident of ............................................................................. or (1) ................................................ Son of ........................................................resident of .......................................... (2) ................................................ Son of ........................................................resident of .......................................... etc. carrying on business in co-partnership under the name and style of .............................................. at..........................or................................a company registered under the Indian Companies Act,1913/Companies Act,1956 having its registered office at ................................(here in after called 'the Indemnifier' which expression shall unless excluded by or repugnant to the context be deemed to include his heirs, executors, administrators, legal representatives, successors and permitted assigns) of the ONE PART and the President of India (hereinafter called 'the Government' which expression shall unless excluded by or repugnant to the context be deemed to include his successors or assigns) of the OTHER PART.

WHEREAS on the........................................day of......................................Cheque No...................... dated..........................................on...............................(Name of the bank) for Rs.................................................. was drawn by........................................in favour of the indemnifier.

AND WHEREAS the Indemnifier has represented to the Government that the said cheque has been lost by him/during transmission by post to him.

AND WHEREAS at the request of the Indemnifier the Government has agreed to issue a second cheque for Rs. ......................................being the amount of the said previous cheque No.......................... dated....................... upon the Indemnifier giving such indemnity as hereinafter contained.

NOW IT IS HEREBY AGREED By and between the parties here to as follows:

(1) In consideration of the said premises and of the agreement on the part of the Government in issuing in favour of the Indemnifier a second cheque for Rs..............................being the amount of the previous cheque No...................................... dated ...............................the Indemnifier both hereby agree and undertake to refund to the Government on demand and without demour the said sum of Rs.....................................in the event of the said previous cheque No............................dated..............being presented to and paid by the bankers and to indemnify the Government and keep the Government harmless and indemnified from and against all expenses which may be incurred by the Government in relation thereto or in connection therewith.

(2) The Government agree to bear the stamp duty, if any, chargeable on these presents.

IN WITNESS WHEREOF the parties here to have set and subscribed their respective hands hereunto on the ....................................................day and year first above written.

Signed by the said Indemnifier in the presence of :

(1)

(2)

Signed for and on behalf of the President of India by Shri .......................................................................................... (Name and Designation) in the presence of :

(1) Name
Address

(2) Name
Address APPENDIX 5 STOCK REGISTER OF CHHEQUE BOOKS (Referred to in para 3.31)

Name of the Ministry/Department ----------------------------------

Receipt into Stock

Issues

 
Date From whom No.
Books
Forms
S.
Nos.
of books
Date To
whom
Num-
ber
Books
Forms
S.
Nos.
of
books
Balance
of
Books
on
receipt
or
issue
Initi-
als
of
G.O.
No
and
Date
of
ackn-
owled-
gement
of
books
issued
Rem-
arks
1 2 3 4 5 6 7 8 9 10 11 12 13 14
                          

APPENDIX 6 ACCOUNT OF CHEQUE FORMS (Referred to in para 3.31)

Date Open-
ing Bala-
nce
of Che-
que Forms
No. of
Che-
que
Forms rece-
ived
from Stock
Total
No. of
Che-
que Forms
to be acco-unted for (cols. 2+3)
No. of Che-ques issu-ed No. of
Che-
que Forms canc-
elled
and destr-
oyed
with
S. No.
there
of
Total
No. of
Che-
que
Forms accou-
nted
for
(Cols
.5+6)
No. of Che-que wri-
tten
but
not issued
Clos-
ing
bala-
nce
of
che-
que
For-
ms
(Col
.4-7)
Initi-als
of Cash-ier
Initi-
als
of
Offi-
cer
in
charge
1234567891011
           
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Last Updated : 22 Mar,2014