Principal Accounts Office

Contents

Chapter

Chapter I

Introduction

Chapter II

FIRST STAGE

VERIFICATION OF SERVICE PERIOD, EMOLUMENTS / AVERAGE EMOLUMENTS / NOMINATIONS

/ ASSESSMENT OF GOVERNMENT DUES.

Verification of Service Period.

Making good omission in the service book–

Treatment of service period in certain circumstances

Extra Ordinary Leave

Period of Suspension

Forefeiture of Service on dismissal or removal

Forefeiture of Service on resignation

Condonation of Interruption in service

Deputation service period

DETERMINATION OF EMOLUMENTS/AVERAGE EMOLUMENTS

Emoluments

Average Emoluments

Treatment of emoluments / average emoluments in certain circumstances.

VERIFICATION OF NOMINATION

ASSESSMENT OF GOVERNMENT DUES

Assessment and Adjustment and Recovery of Government Dues pertaining to Government

Accommodation.

Assessment and adjustment and recovery of dues other than dues pertaining to Government

accommodation.

PROVIDING THE INFORMATION OF THE QUALIFYING SERVICE AND EMOLUMENTS /

AVERAGE EMOLUMENTS TO THE RETIRING GOVERNMENT SERVANT.

SECOND STAGE

COMPLETION / SUBMISSION OF PENSION PAPERS AND AUTHORIZATION OF

PENSIONERY BENEFITS.

Filling up of forms and submission of pension papers to pay & accounts officer.

Authorisation of Pensionary Benefits by Pay& Accounts officer

AUTHORISATION OF PROVISIONAL PENSION

Under rule 64 :

Under rule 9 & 69

ACTION IN OTHER RETIREMENT CASES

PROCEDURE FOR PREPARATION OF PENSIONARY BENEFIT CASES IN CASE OF

DEPUTATIONIST

Chapter – III

DETERMINATION OF FAMILY PENSION & DEATH GRATUITY IN RESPECT OF

GOVT. SERVANT DYING WHILE IN SERVICE BY HEAD OF OFFICE

Completion of forms and determination of family pension and death gratuity

Assessment and recovery of government dues

Forwarding of papers to the pay & accounts officer

Authorization of final family pension and gratuity by the accounts officer

Procedure for preparation of pensionary benefit cases in case of death of government while

on deputation.

Chapter IV

CLASSES OF PENSIONS, CONDITIONS OF GOVERNING THEIR GRANT AND ADMISSIBLE AMOUNT OF PENSION AND

GRATUITY AND COMMUTATION OF PENSION

CLASSES OF PENSIONS

Superannuation

Retiring pension

Pension on absorption in or under a Corporation, Public Sector Undertakings, Autonomous Bodies

Invalid pension

Compensations pension

Compulsory retirement pension

Compassionate allowance

CONDITIONS OF GRANTING PENSION AND RETIREMENT GRATUITY

ADMISSIBLE AMOUNT OF PENSION AND RETIREMENT GRATUITY

Pension

Retirement gratuity

Commutation of Pension

RATE OF PENSION AND RETIREMENT GRATUITY

Pension

Retirement gratuity

Chapter – V

TYPE OF FAMILY PENSION, CONDITION GOVERNING THEIR GRANT AND AMOUNT OF FAMILY PENSION AND

DEATH GRATUITY

Type of Family Pension

CONDITION GOVERNING THE GRANT OF ORDINARY AND ENHANCED FAMILY PENSION

Ordinary family pension

Enhanced family pension

Death gratuity

RATE OF FAMILY PENSION AND DEATH GRATUITY

Family pension

Death Gratuity

DEFINITION OF FAMILY FOR FAMILY PENSION AND DEATH GRATUITY

Definition of Family Pension

Applicability of family pension to other members

DEFINITION FOR DEATH GRATUITY

PERSONS TO WHOM DEATH GRATUITY IS PAYABLE

ANNEXURE-I Checklist for head of office for timely processing of retirement dues

ANNEXURE -II Checklist in respect of retirement cases

ANNEXURE -III Checklist in respect of death cases

ANNEXURE -IV Forms to be submitted at the time of superannuation / retirement.

Form 1 - Common Nomination Form for Gratuity, General Provident Fund and Central

Government Employees’ Group Insurance Scheme

Form 3 - Details of Family

Form 5 - Particulars to be obtained by the Head of Office from the retiring Government servant

eight months before the date of his retirement

Check List of Documents to be submitted along with Form 5

Form 7 - Form for assessing Pension / Family Pension and Gratuity

Pension calculation sheet

Form 7 check list for head of office for timely processing of retirement dues

Form 8 - Form of letter to the Accounts Officer forwarding the pension papers of a Government servant

Form A - (Common Nomination Form for Arrears of Pension and Commutation of Pension)

ANNEXURE –V Forms to be submitted at the time of death

Form 10 - Form of letter to the nominee of a deceased Government servant where

valid nomination for the grant of the death gratuity exists.

Form 11 - Form of letter to the member or members of the family of a deceased Government

servant where valid nomination for the grant of the death gratuity does not exit

Form 12 - Form of application for the grant of death gratuity on the death of a Government servant

Form 13 - Form of letter to family member of a deceased Government servant for grant of Family Pension

Form 14 - Form of application for family pension on death of a Government servant /

pensioner / family pensioner

Check List of Documents to be submitted with Form 14

Form 18 - Form for assessing and authorizing the payment of family pension and

death gratuity when a Government servant dies while in service

Form 19 - Form of letter to the Accounts Officer forwarding papers for the grant of family pension

and death gratuity to the family of a Government servant who dies while in service